DocFinance has been providing treasury management solutions since 1988. In over 30 years, we have installed 3,000 treasury management systems in medium-sized businesses with annual turnover ranging from 20 million to several billion euros. Inspired by CFOs and senior administrators, our software aims to effectively manage financial positions and efficiently record financial transactions, which in Italy can be numerous and complex. Spreadsheets are often used to manage multiple bank accounts with different banks, multiple credit lines and several companies at the same time. Our clients have local and international businesses, and they can be either individual companies or groups with a direct presence both in and outside Europe.
The DocFinance team includes over 50 technical advisors who design and implement the system and train the end user. We have more than 2,500 active clients, 7,000 end users, 10,000 businesses on our books, 300 integrated ERP systems and over 500 software houses and system integrators performing brokerage activities.
Cash management and cash flow forecasting
The DocFinance project started in 1977 in partnership with a commercial bank in Reggio Emilia, with a view to integrating clients’ administrative tasks and corporate banking services. The software was then adopted by other Italian banks and installed some 25,000 times over.
DocFinance manages CBI (Interbank Corporate Banking), SEPA, SWIFT, ACH and EBICS standards and some local formats.
We use the information on budgetary and operational accounting deadlines from the ERP system interfaces to produce a cash flow forecast. This same information helps treasurers to plan for monthly cash inflows and outflows and CFOs to make the right call.
Forecasts for coming months: The most important factor in how we implement our projects is the quality of the cash flow provider interfaces.
DocFinance produces provisional and final cash flow statements, and performs an analysis of the differences between them.
Risk & exposure management
In terms of risk management, DocFinance manages foreign exchange risk, currency balances and swaps. It also includes FX services and manages interest rate risk and IRS, be these related to a single debt contract or the overall financial position. DocFinance can further be used to manage loans, leases and factoring agreements. Treasurers can also use it to analyse the financial position on a daily, weekly or monthly basis, or over a customised period.
DocFinance manages groups of companies via notional cash pooling, clearing houses, inter-company schedules and third-party management.
The risk management function is completed by integration with DocCredit, DocFinance Srl’s commercial credit management software. DocCredit is integrated with national and international financial information providers, Bureau van Dijk (Moody's) and Cribis Dun&Bradstreet to help credit managers with collection and credit risk analysis. The results are there to be seen: lower DSO, commercial dealings only with the most financially reputable companies and outstanding efficiency in terms of communication and organisation.
Accounting and reporting
The effects of financial activities are recorded automatically in accounting ledgers. All entries are checked in advance by the treasury management system. The reporting function is integrated into the software, with all analysis and representations already included. The results are provided in real time, and verifiers work according to a pre-established schedule. The system allows managers to get the very best out of their staff!
The interface with the ERP systems uses ETL (Extract, Transform, Load) technology, which enables integration with over 300 national and international ERP systems. Our interface partners have created the ETL technology. The content and functionality are predefined, so there is rarely any need to intervene in order to improve the qualification of data.
The standard management of ETL ensures operational quality and, above all, that the project is implemented quickly.
To find out more visit docfinance.it/en